Council Minutes

Betws-y-Coed Community Council

Minutes of the meeting held on the 13th June 2022

Present – Mari E M Mathews Chairperson,  Anna Brown, Neil Pringle, Janet Charlton, Cllr Elizabeth Roberts, Caerwyn Roberts, Clerk.


Apologies,  No apologies


Election of Vice Chairperson. Resolved unanimously to elect Anna Brown as Vice Chairperson of the Council

Minutes of the meeting of the 16th May 2022, read and approved.


Matters Arising

[1] Police Matters

The Clerk reported that no contact had been made by Sgt Peter Evans. Clerk to write again to Sgt Evans


[1.1] Proposed Footbridge upstream from Pont-y-Pair

Noted that Matt Macdonald Consultants had advised that arrangements would be made for a site visit.


[1.2] Affordable Housing /Group Cynefin

Cllr Elizabeth Roberts advised that the Housing Association was continuing to wait for planning approval.


[1.3] Miniature Railway Café

The clerk reported that no further information had been received from SNPA regarding a proposed site visit. Clerk to remind SNPA.                                                                                                                                                                                                   


[1.4] Parking Issues Bro Gethin, Pentre Du

Clerk to write to Katie Clubb [ Cartrefi Conwy] advising that the Community Council understands that a resident has now contacted Robin Millar MP to express concern.


[1.5] Removal of Vegetation Pont -y-Pair

Cllr Elizabeth Roberts advised that the date of commencement was likely to be the 29th July.


[1.6]Man in a Van

 Clerk to contact Edward Jones to set up a daytime meeting regarding maintenance issues

[1.7] Sappers Bridge/ Repairs

Noted that major repairs are required at an estimated cost of £1million, clerk to write to the Head of Environmental Services to seek Conwy CBC’S support


[1.8] Community Questionnaire

Cllr Mari E Mathews reported the results of the questionnaire and advised that the results were ready to be published


[1.9] Playground Equipment Cae Llan

Cllr E Roberts reported that discussions were ongoing.


[2] Betws-y-Coed Football Club

Cllr Neil Pringle reported on discussions with Tony Godbert regarding various issues raised by the Football Club., in particular the difficulties by the corner flag due to the new path. Cllr N Pringle agreed to discuss further with Mr Godbert the possibility of rearranging the width of the football pitch.


[2.2] Planning Matters

[a] Change of use of coach drop off lay by to catering seating area with glazed canopy over. Station Road Betws-y-Coed

Resolved to advise SNPA of the Council’s concern regarding safety and traffic issues but to support the proposal subject to SNPA providing an alternative drop off point for coaches etc close to the Public Toilets on Station Road.

[b] Unauthorised Development Ffordd Craiglan/ Beaver Pool

Noted that SNPA had not given planning approval to the development and that the facilities are to be removed

Jonathan Cawley SNPA will update and liaise with Cllr Elizabeth Roberts regarding the matter.


[2.3] Financial Matters

[a] Resolved to approve the receipts and payments to the end of May 2022.

[b] The clerk reported that attendances at Swallow Falls were now back to normal

[c] External Auditor’s Report for Financial Year 2020/21

[1] The Council has not provided its Clerk with a written contract of the specified terms of employment under S’1 of the Employments Right Act within two months of starting employment.

[2] The Council has carried forward reserves of £155,557 compared with its annual precept of £3,000. To ensure that it sets a lawful precept the Council should review its reserves and its plans to apply these reserves when setting its 2022/23 budget and precept.

Clerk to arrange a new Contract of Employment for approval by the next meeting of the Council on the 11th July.

Noted that the reserves had been reviewed at the Council meeting of the 13th Dec 2021 and 

resolved not to raise any precept for the 2022/23 financial year.


[2.4] Ecological Bat Study/ Additional Street Lights Mill Street Betws-y-Coed

Resolved to meet 50% of the estimated costs of £12,500. Clerk to advise Conwy CBC accordingly.


[2.5] Council Website

Resolved that the Council’s website now needs refreshing, clerk to contact the website manager for discussion and recommendations.


[2.6] Loud Music/Gwydyr Hotel

Clerk to write to the Gwydyr Hotel regarding concern raised of loud music in late evenings.


[2.7] Gwydr Scouts

Resolved to consider a request for financial support towards attendance at the World Scout Jamboree in South Korea in August 2023 at the next meeting of the Council.


[2.8] St Michael’s Old Church

Noting the local concern regarding the overgrown state of the churchyard, Clerk to write to the Rev Stuart Elliot.